Nov 20, 2018

Developed by
Chris Carcerano

CAHA Screening Program

Updated 9-24-18


NOTE: As of March 1, 2018, CAHA's screening vendor is now NCSI. All participants with a current screening under the previous vendor are still valid, as shown on the Screening Compliance List.

Background Screening: All coaches, on-ice officials and volunteers (over the age of 18) are required to complete a background screening. The CAHA Screening Policy can be accessed here - 9-24-18 CAHA Screening Policy.pdf

INSTRUCTION TO COMPLETE THE BACKGROUND SCREENING PROCESS:
- Go to www.ncsisafe.com
- Click on the box that says "Start Your Background Screening Now"
- Volunteers and Coaches enter CAHA's "Self Registration Number": 59376361
- Officials enter "Official's Self Registration Number": 76783571
- Enter the information

NCSI will contact you directly if there are any questions, problems or issues related to your specific information. An email address is required when completing the background check as this is an electronic screening process.

If you have any questions or problems submitting your information, please email
applicantservices@ncsisafe.com or call NCSI at (440) 542-9833, or toll free (866) 833-7100.

Once you have submitted your information you will receive an email confirmation page with a 16-digit Applicant ID Number. A routine background check will normally take up to 10 business days to complete. You may check your status on at www.ncsisafe.com, using the "Check Your Background Screening Status" option.

Still have questions? Please refer to the Screening FAQ here for more information: 9-24-18 CAHA Screening FAQ and Tips.pdf

Notes and Helpful Information:
- Volunteers and officials under the age of 18 do not complete a background screen.
- Applicants are responsible for assuming the entire cost of a background screening. If an applicant has lived in multiple states or countries, the cost could be considerable. No costs associated with a background screening are waived or paid by CAHA, under any circumstances.
- The screening process can take time. There is no way to rush a screening. The complexity of an applicant's screen (multiple names, nicknames, multiple addresses, international addresses, errors on addresses or birth dates) can cause considerable delays in a screening. The NCSI system has an I.D. upload feature, which can considerably speed up the screening process.
- Applicants must screen with their legal names as stated on a drivers license or passport. The system will prompt for this.
- Applicants MUST register with USA Hockey for the upcoming or current before completing a screen. A process change within the USA Hockey database now requires a USA Hockey membership registration number for all screening applicants.
- The participant's name on the screening and the USA Hockey membership must match. The system no longer allows for manual entry changes of participant names. Any participant who screens or registers with USA Hockey under a different name will be responsible for contacting the appropriate parties to make any necessary corrections. Any delays caused by a name correction process will be born solely by the applicant and will result in non-participation until resolved.
- There is NO waiver for participation in any capacity without a successful screening result, under any circumstances.

Screening Program Assistance:
- For all technical questions on using the NCSI screening website, please contact NCSI: applicantservices@ncsisafe.com; or call NCSI at (440) 542-9833, or toll free (866) 833-7100.
- For all questions regarding CAHA's screening policy or eligibility questions, please contact CAHA Screening Administrator, Jaime Campbell, at
CAHAJaime@gmail.com.

SafeSport:
All coaches and volunteers in any capacity are required to complete the SafeSport training initially once, and a refresher course every two seasons.

SafeSport training can be accessed only through:
http://www.usahockey.com/safesporttraining

The SafeSport compliance list
does not automatically update from the USA Hockey SafeSport database. Once an applicant completes the SafeSport course or refresher, they must email their certificate of completion to the following people:
1. The organization or club's registrar
2. The league registrar:
SCAHA: Nancy Hodge at:
Dux8fan@aol.com
NorCal: Vada Burrow at:
aregistrarpd@gmail.com 

For questions regarding SafeSport education:
http://www.usahockey.com/trainingfaqs

The Compliance Lists:
To access the list of all individuals who comply with the background screening and the SafeSport requirement, please access the "Compliance List" section of the CAHA Website. There are two separate tabs: One for SafeSport, and one for Screenings.